Product identity
Compare the approved sample and artwork with the final garment description, fibre content, size mix and pack shown on shipment papers.
Buyer worksheet · Import handoff
Import Men's Underwear from China to the US or EU
An import plan depends on the match between the garment you approved, the price you accepted and the goods described to your broker. Use this worksheet to keep the buyer, supplier and import-side adviser working from the same order record.
Define the order that will enter your market
Record the destination, style codes, construction, fibre composition, size and colour split, branding, unit pack, quantity and intended delivery window. Mark unknown details as open instead of letting each supplier assume a different product.
Keep customs classification and market-specific requirements with your importer or qualified adviser. A supplier can provide facts about the garment and shipment; a website checklist cannot determine the duty or documents for every order.
For unit-price and minimum-quantity questions, see the OEM quote guide. For label review, start with the US/EU label guide.
Six handoffs
What the buyer supplies, what the supplier returns
Use the same brief with every candidate. Each cross-check is a task to complete before approval, not a claim that a supplier already holds a particular document or capability.
01Name the parties
Buyer provides
Identify the destination, importer of record, broker or adviser, and who approves the product label.
Supplier confirms
Identify the seller, payee, exporter, production location and shipment-document contact.
Cross-check: Resolve any different entity or site before signing the order.
02Identify the exact goods
Buyer provides
Assign each style a code and approve construction, fibre composition, size chart, colour split, branding and pack.
Supplier confirms
Return a style-by-style specification and the sample or other approval record for this order.
Cross-check: Match style codes and descriptions across the sample, quotation and final order.
03Compare the full quote
Buyer provides
Request pricing for the actual size and colour split, quantity, destination and desired handoff.
Supplier confirms
State currency, unit price, minimums, sample charges, pack inclusions, named trade term and place, and assumptions.
Cross-check: Do not compare unit prices that cover different packs, quantities or handoff points.
04Check the destination
Buyer provides
Ask the importer or qualified adviser to review classification, duties, labels, claims, testing and documents for the actual garment and market.
Supplier confirms
Provide the material, construction, origin, label artwork and available claim or test records for review.
Cross-check: Hold unsupported claims and unapproved labels before bulk packing.
05Record approval
Buyer provides
Approve the sample, size grading, artwork, packaging, inspection criteria and change process in writing.
Supplier confirms
Record approved versions, milestones, inspection arrangements and how failed checks are handled.
Cross-check: Require a new approval for substitutions or revisions after sign-off.
06Reconcile shipment papers
Buyer provides
Tell the broker which documents and data the particular entry needs before dispatch.
Supplier confirms
Prepare the agreed invoice, packing list and transport handoff details from final style, quantity and carton records.
Cross-check: Match parties, style codes, units, cartons, values and descriptions to the approved order.
Before dispatch
Three discrepancies to resolve before release
Quantity
Reconcile units by style, colour and size with inspection results, invoice lines, packing-list totals and carton marks. Record any shortage or substitution.
Handoff
Check that the trade term names a place and the quote, purchase order and shipping arrangement assign freight and clearance responsibilities consistently.
Request draft documents early enough to correct mismatches. Record who will make each correction and send the revised version to the importer or broker. Production approval does not replace an import-side document review.
Check the destination in official sources
Requirements differ by destination, product details and transaction. This page does not assign a tariff code, duty rate or legal responsibility for your shipment.
Have an order brief to compare?
Send the style or product reference, destination, quantity by size and colour, branding and packaging requirements. YXLP can review the production request; your importer or adviser should confirm destination-specific entry requirements.
Send a sourcing brief